Procurement
The Procurement Section is based within the Finance Department. We are responsible for supporting the University to maximise the contribution that procurement makes to the University’s expenditure in teaching and research so that the University can deliver more with the funds that they have available.
Operationally, Procurement provides support by:
- Ensuring compliance with procurement procedures and processes
- Increasing the University’s utilisation of collaborative agreements
- Facilitating cross-functional collaboration
- Facilitating collaboration with other universities and colleges
- Improving engagement with and management of supplier relations
- Developing and continuously improving procurement skills, capability and capacity
- Encouraging continuous improvement and the identification of areas of opportunity for development
During the competitive tender exercise, you will be expected to sign up to the Glasgow Caledonian University Supply Chain Code of Conduct. GCU is committed to carrying out procurement activities in an environmentally, socially, ethically and economically responsible manner and to entering into agreements and contracts with suppliers that share and adhere to its vision. To demonstrate this commitment, current and potential suppliers are asked to acknowledge their compliance with the principles of the GCU Supply Chain Code of Conduct, with respect to their organisation and their supply chain.
- Download - Sustain Supply Chain Code of Conduct.
Public Facing Contracts Register
In line with the Procurement Reform (Scotland) Act 2015, Glasgow Caledonian University maintains a register of contracts.
Glasgow Caledonian Public Facing Contracts Register can be accessed by this link.
The University must comply with its statutory obligations under GDPR.
Procurement Privacy Notice
The Procurement Section may, on occasion, hold personal data relating to suppliers. The Procurement Privacy Notice is available to download. The Procurement Privacy Notice is available to download.
GDPR - Procuring Goods, Services and Works
In order to assist with assessing the requirement for GDPR compliance, the University has developed a Due Diligence Framework for Working with Third Parties - GCU Connected - Information Matters. This should be followed prior to commencing any Procurement Journey, regardless of value.
Summary of Due Diligence process
- Step 1
Undertake screening questions for Data Protection Impact Assessment (DPIA).
If the answer is 'yes' to any question, undertake a DPIA and reflect outcomes in specification (some may already be reflected in Terms and Conditions).
If no, move to step 2.
- Step 2
Identify Confidential/Highly Confidential Information.
If the answer is 'no' to all questions, no further action is required.
If the answer is 'yes' to any question, move to step 3.
- Step 3
Undertake an Information Security Risk Assessment and/or use the Contractor Assurance as part of Tender Documentation (in line with IS advice).
Incorporate risks identified into specification (some may already be reflected in Ts and Cs).
For procurements greater than £50k, GDPR risks shall be reflected in the Tender Strategy. Procurement shall work with depts to develop this strategy.
The University has a zero tolerance policy in relation to modern slavery and human trafficking.
We are committed to acting ethically and with integrity in all our business dealings and relationships, and to implementing and enforcing effective systems and controls to ensure the University is not contributing to modern slavery in any way.
In accordance with Section 54 part 6 of the Modern Slavery Act 2015, this statement sets out the steps the University has taken in the financial year 2023-2024 to ensure that it is not contributing to modern slavery through its business dealings and relationships.
The University Statement was approved by University Court on 02 October 2024 and can be viewed here:
For specific contact details for each team member and Commodity Ownership, download the Commodity Ownership document .
For any Procurement-related query: extension 3578 or procurement@gcu.ac.uk
For any PECOS-related query: extension 3050 pecoshelp@gcu.ac.uk
Operationally Procurement provides support by:
- Ensuring compliance with procurement procedures and processes
- Increasing the University’s utilisation of collaborative agreements
- Facilitating cross-functional collaboration
- Facilitating collaboration with other Universities and Colleges
- Improving engagement with and management of supplier relations
- Developing and continuously improving procurement skills, capability and capacity
- Encouraging continuous improvement and the identification of areas of opportunity for development.
Download - Risk Register Procurement
