Accident/near miss reporting

All accidents and near misses must be recorded on the Incident/Near Miss Form (S1e) and sent to the People Services Department by internal post or by e-mail to hsforms@gcu.ac.uk as soon as possible and preferably within 24 hours.

The information provided on the accident form is held by People Services and used in relation to the University's legal requirements and for improving health and safety management such as investigating accidents and producing statistics. The accident form is supplied to schools and departments for the same purpose.

If sensitive information is contained on the form, please ensure you follow the University Guidance on handling sensitive information.

Completed accident forms may contain sensitive information therefore in order to comply with the General Data Protection Regulation (GDPR) 2018, a master copy will be retained securely within People Services in line with any obligations under health and safety legislation and GDPR.

Schools and departments must ensure that copies of accident forms (either electronically or paper) are kept confidential and securely stored within the school or department for three years and then confidentially destroyed.

There are certain work-related injuries, diseases and dangerous occurrences that the University must report to the Health and Safety Executive. If any of these apply, in addition to completing the incident/near miss form the University Health and Safety Advisor must be contacted immediately by emailing hsforms@gcu.ac.uk or by phoning extension 8255. 

Further information can be found in the Accident and Near Miss Reporting Procedure‌‌