Your University is currently implementing a new Student Information Management System. As part of this upgrade you will have access to a student portal. As the new system comes online there will be some changes to the way you register and manage your payments for 2022/23. Please see information below for further details.

Student records and registration

You will register for your course in the student portal. This involves checking and updating your personal details, including address and contact details, reviewing your course and fee payment details and confirming you agree to our terms and conditions. We will open courses for registration in a staged way during August and will email you when your course is available. For students on some part-time and distance learning courses, we will attach the modules you will complete this year to allow the system to calculate your fees before you register.

New student registration

Once your course opens, we will email you with your username and password and instructions for registering, as long as you have firmly accepted an unconditional offer and completed any other tasks advised by our admissions team, for example, paid a deposit if an international student or declared whether you have a criminal conviction or not. As well as checking your other details, you will be able to upload a passport-style photograph of yourself that will be used on your student ID card.

Continuing student registration

Again courses will open in a staged way from early August, but in a change to our registration process this year, you will only register once it has been confirmed you are continuing or repeating in the next academic year. So if you have resits, you won’t register until you have received your results email. In another change, students who started a trimester B course in January 2022 and were invoiced for the full year fee won’t need to register again until January 2023.  We will email your university account to let you know when registration is available for you.

Your student record

Once you’ve registered, you will be able to see your registration information and update your address and contact details, including your emergency contact. You can request a letter confirming your student status, for example for bank accounts or to apply for council tax exemption or discount to councils outside Glasgow. You will also be able to request to transfer course, withdraw or suspend your studies. This will normally go to the Programme Leader for approval. You can go back in to check if it has been approved, rejected or is pending.

You can find further registration information by going to the registration website.

Student finance

You can manage your GCU student finances online via the student portal by logging in and clicking on My Finance.

The student portal provides you with the facility to make payments online via debit or credit card using WPM or via international or domestic bank transfer using Flywire. You can make advance fee payments and pay in full prior to the start of your programme to qualify for the early payment discount (see details of the terms and conditions that apply on the Scholarships page). Furthermore, you can check your outstanding account balance, and view, print or download your fee invoices and receipts for payments you have made to us.

You can also pay your tuition fee invoice or, if you are eligible to pay by instalments, you can set up a payment plan during online registration. Real-time fees will be displayed during registration – taking into account any scholarships or discounts awarded, any sponsorship confirmed and any advance payments already paid to us so you will see the accurate balance remaining to be paid.

If you are a sponsored student, you can provide details of your sponsoring organisation for invoicing purposes and upload your sponsor letter/purchase order. You have full visibility of your financial statement on the student portal which allows you to view invoices issued to your sponsor and check whether they have been paid. This allows you total control of your account and you can then query any outstanding balances directly with your sponsor.

Until we go live with the new student portal during Registration for Academic Session 2022/23, please continue to follow the instructions on the 'How to pay' page on the GCU website.

Link to transcript

Student portal

Once you have registered for session 2022/23 you will have access to the full student portal. Watch this short video demonstrating the functionality.

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