Everything you need to know about student fees, funding and finance at GCU.
Privately funded students will be asked during Registration to either pay for their invoice or set up a payment plan. Further details within the FAQ’s provide details on these plans.
We encourage all students to provide sponsorship information prior to registration. This can be done via your portal under ‘My Sponsors’. We also encourage sponsor letters to be uploaded at this point. If students have not provided sponsorship letters prior to registration, students can select their sponsor during this process. Students must review the existing sponsor list to select an approved sponsor. If your sponsor is not on the list, you can click ‘Provide New Sponsor Details’ and enter details, upload your Sponsor Letter and submit your request. The Finance team will review all new sponsor creations for approval. Please note that your sponsorship request may be rejected. Details will be provided as to the reason why. To ensure we receive prompt payment from your sponsor, please provide a purchase order or reference number. Most sponsors require purchase order numbers for any invoice to be paid. If this is a requirement of your sponsor, you must provide this or your invoice will not be paid. If you do not have this information at registration, you can later add this via your Student Portal under the My Finance tab by selecting My Sponsors from the Finance Actions section.
Students who apply to SAAS and SLC before the course start date should see confirmation of the fee payment from their funding body during registration. If applying early, SAAS send the University an indication of your funding based on your application. Early application to SAAS will assist SAAS/SLC students with Financial Registration. If the funding has not been confirmed, students can still select SAAS/SLC during the Registration process.
Students should check within their Portal whether payment has been received from their funding body. For SAAS, fees are paid to the University early February (Trimester A) and early April (Trimester B). For SLC, payments are made in October, February and May.
In order to re-register all outstanding debt must be paid in full. If you are encountering difficulties, you can contact the Finance team via the following options and a member of our team will discuss your financial circumstances further with you
Online appointments – using MS Teams
Drop-In session – held every day between 11am-3pm at Campus Life
Telephone – +44 (0)141 331 8195
Once payment has been made you will be able to re-register.
Your CAS will be issued by the Admissions team at GCU. Admissions receive notification of all tuition deposits received. Finance is not able to assist with this process. The quickest and easiest method for payment is online and you can make this payment via the Applicant Portal under My Deposits. Should you which to pay more than £4000, please continue to make further payments within the Applicant Portal
SAAS - It is the responsibility of the student to apply for funding for each academic year of their study. If an application is not made the student will be personally liable for their tuition fees. We recommend that students apply early to confirm funding prior to course start. Students will be issued with an award letter from SAAS confirming their funding and this will be available on your SAAS portal Your application should be submitted online via your SAAS portal and you can check the status of your application here. It is important you ensure your application is successful prior to deadlines set by SAASSLC - RUK students can apply to the Student Loan Company (SLC) for a tuition fee loan via the SLC website. Where eligible, the tuition fee loan will be paid directly to the University by SLC on the student’s behalf. Postgraduate fee loans are paid directly to students for the majority of RUK students.
Students must ensure they submit their fee grant application to SAAS directly. This will need to be done via log in to the SAAS portal. You can check the status of your application and the funding amount approved by SAAS via the SAAS portal. Where funding is not received by the University, an invoice will be issued privately to you directly.
SAAS and the Student Loan Company require attendance confirmation from the University for them to continue to release your loan payment to you. The Student Records team confirms attendance to these Government bodies. Please see Registration online for further information
The Funding Team at GCU have lots of information on the Funding options available to all students. Full information can be found on their website. You can also discover a wide range of funded Scholarships/Discounts which you may be entitled to via our Scholarships page which may help reduce the overall cost of your tuition fees
We have a wide range of payment options for all students. Our payment options can be found via our How to Pay page which provides in-depth details of each payment option to allow you to select the best option for you.
The University has an online payments facility for students provided by Flywire. Flywire enables students to make bank-to-bank payments securely from the safety and convenience of your home and for international students in your own currency using local payment methods. This is the preferred and quickest method of making a payment to the University. Online payment is accessed securely from within your Applicant/Student Portal, allowing students to log in and select which transactions they wish to pay. Payment for deposits, advances and invoices can be made via this method.
The University has an online payments facility for students provided for by WPM Education. Online payment is accessed securely from within your Applicant/Student Portal, allowing students to log in and select which transactions they wish to pay. Payment for deposits, advances and invoices can be made via this method using your debit or credit card. The University does not charge transaction fees for credit and debit cards. You can set up a payment plan if your fees are over £200 via WPM, The terms of your payment plan can be found in our Fees and Refund Policy. Please ensure your card issuer approves card payments (RCP) before setting up your plan Please ensure you do not set up a Recurring Card Payment via WPM and a Direct Debit, otherwise, you will be charged twice.
Direct Debits are accessed securely from within your Student Portal, allowing students to log in and select which transactions they wish to pay. Please note, Direct Debits can only be used to set up payment plans. Please ensure you do not set up a Direct Debit and a Recurring Card Payment via WPM, otherwise, you will be charged twice.
If you received an email from Finance regarding your card has expired and/or notice your card is due to expire, you can update your card details via onlinepayments/customer-card-update. It is important you ensure your card details are valid, otherwise your payment plan will fail and your fees will become due in full, immediately.
We encourage all sponsored students to regularly check their My Finance Portal to see if their invoice(s) have been paid. Students can view your invoice on your Student Portal under the My Finance tab and selecting View financial statement. You can also provide copy invoices to your sponsor if this remains unpaid.
You can view any payments you have made, including your tuition/accommodation deposit on your Student Portal under the My Finance tab and selecting View financial statement.
You can view your invoice on your Student Portal under the My Finance tab and selecting View financial statement. Any payments you have made, including your tuition/accommodation deposit will be applied against your invoice and you will be able to view the remaining balance due. You will also be able to view your sponsors invoice within your student portal and you will be able to see if your sponsor/employer has paid your fees. If your fees have not been paid, we recommend you follow this up with your sponsor immediately as students retain the ultimate liability for the payment of their tuition fees and may be due by you. Please see our Fees and Refund Policy for further details.
For any student due to receive a monthly research stipend, you must ensure you add and confirm your bank details to the Student Portal under View My Bank Details and here you will see an option to add in your bank account under ‘Research Student Stipend’. If you do not provide and confirm your bank details via the email notification, we will be unable to issue payment to you.
For any student due to receive a Discretionary or Childcare payment, you must ensure you add and confirm your bank details to the Student Portal under View My Bank Details. and here you will see an option to add in your bank account under Student Discretionary Payment’ and 'BACS Payment'. If you do not provide and confirm your bank details for both options via the email notifications that are sent, we will be unable to issue payment to you.
